About Flora Food Group
We offer consumers a compelling choice in four growing categories: butters and spreads, creams, liquids and cheeses. We hold leadership positions in many of the 100 countries we operate in, with iconic brands including Flora, Becel+ProActiv, Blue Band, Country Crock, I Can’t Believe It’s Not Butter, Rama, and Violife, together with our local brands and Professional business.
Global branded food champion Flora Food Group, offers the next generation of delicious, natural, nutritious food. Our products are more affordable and more sustainable than their dairy equivalents.
About The Position
Location: Katowice, Poland
Hybrid work
We are currently looking for an energetic, well-organized person with a high personal culture for our Katowice office as a Management Assistant Operations. This person will support on-site and remotely all aspects related to organizing the calendar of meetings of selected C-level managers. The main tasks of this person will include coordinating online meetings, taking care of the meeting agenda, daily e-mail communication with a dedicated group of managers.
No less important will be the organization of their business trips.
Here Are The Most Important Tasks
Agenda management
To organize meeting upon set meeting plan /or from requests of one of the C-level management or from stakeholders.
To make sure meetings are set properly.
Having a relevant agenda, having the right people & available to join (if declined /or tentative, those are being proactively reached out to re-organize / prioritize).
Having the right frequency & duration.
When travels or new meetings conflict with existing meetings, update meetings / reach out to the relevant stakeholders accordingly.
Support the C-level management in scope to optimize some of the meetings / activities and reject some of the meeting requests which are not relevant.
Travel management & travel support (making sure the airport transfers / flights and hotels work out – globally).
To book trips (transport, hotel, transfers and supporting visa processing as relevant).
To support in case of issues (missing transfers, planes cancellations, etc.).
Event coordination
EU Monthly Town halls.
Other events & ad-hoc Katowice HUB related support.
Expenses processing & other administrative tasks.
So, what does it take to be successful in this role?
Previous experience in a similar role in an international environment.
Ability to show initiative, proactively handle any situation that arises and manage several tasks simultaneously.
Experience in handling issues in a highly confidential manner.
Experience in dealing with C-level management.
Strong communication skills, ability to build strong relationships and deal with people at all levels.
Resilience, assertiveness, ability to flexibly prioritize tasks and plan accordingly.
Multi-tasking to ensure everything is done on time and to exceptional standards.
Strong interpersonal skills, ability to interact and build relationships with a wide range of employees.
Fluency in English is a must.
What’s next?
If this position sounds interesting, please hit the apply button now!
The deadline to apply is the 23rd of November.
We understand your resume might not be up to date and recommend that you apply with what you have or your LinkedIn Profile. Flora Food Group is dedicated to building an inclusive and diverse workplace, we understand that you might not meet all the requirements stated in the description, but we encourage you to apply anyway. You might be the right candidate for this role or other roles.
Flora Food Group is an employer committed to diversity and inclusion in the workplace and equal opportunities for all. We recruit based only on values, qualifications, performance, skills, behaviours, experience, and knowledge. We ensure job advertisements are free from unintentional bias.
No personal characteristics should be a barrier to joining Flora Food Group. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other personal characteristics.
