The Administration Lead and Finance/HR Support will manage bookkeeping and support accounting cycles, support all HR functions, and handle all administrative tasks, including support for the CEO. The role is responsible for streamlining team communication and improving efficiency in project execution and reporting.

Responsibilities

Finance Support

Perform day-to-day and month-end bookkeeping tasks for full-cycle accounting

Support monthly reconciliation and preparation of reports

Manage A/R and A/P under the direction of the Controller

Support management of purchase orders and invoicing

Support payroll

Assist with quarterly and annual filing requirements (HST returns, year-end reviews, funding programs)

Support management of claims for funding agencies

Support applications for grants and non-dilutive funding

Support data-mining and tracking of metrics

Provide support for board meetings and communications

Administration

Support remote collaboration and meeting coordination

Lead management of co-working spaces

Help set up and maintain office environment, including organization and overall function

Assist with scheduling internal and external meetings

Provide or source IT support when needed

Manage company documents and file architecture in Office 365 (Sharepoint, Teams, OneDrive)

Maintain all office equipment and supplies

Manage shipments and incoming and outgoing mail

Support documentation and confidential storage of employee files

Provide support for recruitment and on-boarding of new team members

Support CEO and team leaders with all administrative tasks

Human Resources

Support recruitment, including preparation of job descriptions, job postings, and resume screening

Support interviews

Support on-boarding of team members, including set up of employee files and set up of payroll

Support management of payroll and benefits

Help coordinate training

Support development and implementation of HR systems

Qualifications

1+ year of bookkeeping experience and credentials

Capable of working in and supporting ERP integration

Strong computer skills with working proficiency in MS Office, CRM, and ERP

1+ year of HR-related experience

1+ year of administrative experience

Previous experience in food and beverage processing or consumer packaged goods is considered a strong asset

University or college degree in Business, Commerce, Marketing, Food Science or related fields

Preferred Skills

Excellent communicator

High attention to detail

Exceptional and problem-solving skills

Able to take initiative and adapt to fast-paced, changing requirements

Able to manage time effectively and balance different demands of the role

Key Success Factors

Accurate and timely financial data and reports

Enhanced team satisfaction and communication

Increased efficiency and effectiveness in recruitment and on-boarding

Sperri

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