Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
As an Administrative Assistant (m/w/d), you will directly report to our Quality Control Supervisor and you will join our Operations Division in Vernier. You will be in charge of perform administrative tasks to ensure efficient operations of the operations/office/business unit and support personnel in their tasks, according to our policies and local requirements.
Sounds interesting? It could well be your perfect opportunity if, like us, you always aim to exceed customer needs, provide value and are experienced at promoting relationships.
In this exciting role you will :
Support the Department
Participate in any tasks which support the department
Prepare samples for shipment (approximately 3 to 5 per day)
Follow up on external analyses and invoicing
Organize samples in the laboratory
Release on Certificate of Analysis (CoA)
Attach CoAs to all raw materials
Create batches in SAP (customer complaints, retesting AVAP, PSS)
Create QIR (Create the supplier-raw material pair in SAP)
Transcode management and blend management
Create customer document (CoA)
Manage retention samples
Physical and electronic archiving
QC stock management and ordering
Administrative backup for stabs and QC Technicians
Take packages to the post office if necessary
Plan the department training
Participate in any department project as per needed
Assure the department documentation is up to date : write department documentation (work instruction…), keep up to date all the papers version on the shopfloor...
Reporting
File and retrieve documents and reference materials, conduct, research and analyse data to prepare reports/documents
Revise and suggest improvements to processes and record-keeping systems
Office Administration
Perform office tasks: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
Maintain lab and office supply inventory by checking stock to determine inventory level, anticipating needed supplies and ordering supplies
Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs
Personal Assistance
Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
Make travel arrangements for the staff
Communication
Respond to routine inquiries from internal or external sources, for example on the organisation’s location, hours of operation, phone numbers, or email address
Receive phone calls and re-direct callers to the desired recipients
Take and distribute accurate messages
People Management
May coach junior administrative staff
You ? Are you someone who wants to grow your world? Who excels being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and learn together with teams who are as passionate as you are? Then join us – and improve your world.
Your success profile includes:
High School diploma
Post-secondary education in business, computers, or office management is an asset
1 or more years of experience in administrative support role
Fluent English, local language essential
Time Management skills
Organisational skills
Communication skills
Problem solving skills
Due to its activities, Givaudan is subject to the regulations of the OFAC (Office Fédéral de l'Aviation Civile). Please note that later in the recruitment process you will be asked to provide a criminal record.
Our Benefits :
Healthcare support
Paid Time Off and family leave
Retirement plan
Sport and leisure clubs
Company shop
Staff restaurant
Are you interested in this exciting challenge? We are looking forward to receiving your application! Please make sure you enclose your CV, Cover Letter, Diplomas and Work Certificates.
At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Givaudan is committed to equal opportunities. Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity.
We also have a safe working environment, progressive working conditions and are certified as an equal pay employer.