The Project Manager – 1 is the single point of accountability for the end-to-end execution of assigned Capital projects in the range of $1M to $5M and may execute projects up to $10M.
Working with leadership, technology, maintenance, operations, engineering, safety and quality, the Project Manager is accountable to the site(s) for capital projects implementation, status reporting and optimal utilization of site team/external engineering in compliance with site(s) and corporate work processes.
Project Manager in IFF implies the position is Leverageable meaning she/he could be:
- responsible for several projects across multiple sites in a country
- or responsible for small projects and is Site Minor Program Leader at the same site
Responsibilities/Description:
• Coordinates with Project Sponsor and Divisional Engineering Director to develop Business Objectives Letter.
• Leads and provides input into developing the project objectives.
• Coordinates with the Site Engineering Manager / Regional Engineering Manager to develop project execution strategy and priorities to support achievement of business objectives.
• Coordinates with Finance to develop project economic model to support project justification and prioritization.
• Provides leadership for an effective and cohesive team by ensuring roles and responsibilities are clearly understood, team member workloads are reasonable, cross-function communications are adequate for both internal and external members.
• Works with high performing teams from an external engineering partner.
• Regularly engages the project steering team to ensure alignment with business and functional direction, seek help with issue resolution and provide status updates throughout the project’s execution.
• Defines and analyzes Key Performance Indicators to ensure overall performance expectations for the project are met and communicates results to the steering team and appropriate functional leaders.
• Works with Process Engineers / Manufacturing Technology for developing strong Basic Data.
• Works with project team and engineering leadership to identify appropriate design deliverables.
• Ensures all the required EHS (Environmental, Health & Safety) reviews are held, and Process Safety Management (PSM) requirements are incorporated into the facility design and installation.
• Engages Process Hazard Analysis experts when needed
• Understands Front-End Loading (FEL) process.
• Leads the team in identifying non-cap alternatives or lower capital options, evaluating scope options, conducting risks analyses, and developing mitigation plans.
• Leads project gatekeeping reviews.
• Engages early and independently with Sourcing organization during FEL to align on Contracting and Procurement strategies.
• Drives the use of preferred vendors / suppliers and alliances partners.
• Ensures site personnel are staffed and prepared for commissioning, pre-start-up reviews, and start-up of the new facilities, including training, procedure updates, maintenance records updates, qualification plans etc.
• Ensures schedules are aligned with supply chain and operations/maintenance needs, such as Turn-Arounds (TARs), to determine when outages are available if necessary.
• Responsible for the safe execution of all field construction activities leveraging, when needed, Construction Management through Engineering contractors.
• Prepares preliminary construction safety plan.
• Applies Life Saving Principles and applicable EHS standards.
• Actively pursues continuous improvement in EHS and pursues the interdependent state of project team.
• Leads Job Safety Analysis/Safe Work Permit development and “toolbox” meetings prior to contractor work
• Performs meaningful safety audits and tracks safety observations.
• Runs constructability reviews and integrates findings in Scopes of Work.
• Works with procurement to set up and execute bid meetings.
• Can develop and maintain a construction schedule.
• Manages contractor adherence to scopes of work.
• Develops detailed cost estimate following Estimating Guidelines requirements.
• Structures the estimate using the appropriate scope breakdowns e.g., Design Areas, WBS (Work Breakdown Structure), construction packages.
• Develops and maintains integrated project schedule.
• Runs critical path analysis to adjust project team efforts and keep project on track.
• Prepares funding requests and establishes baseline forecasts for monthly capital and non-cap expenditures.
• Provides monthly Cost Control and update Forecast according to real progress vs plans.
• Ensures only changes consistent with the business and project objectives are approved.
Requirements:
• Bachelor or master’s degree in Process or equivalent technical experience in Engineering fields: Process / Chemical Engineering, Mechanical, Electrical, Bio-Tech, Food Technology Engineering
• Good understanding of the Stage Gated Model of Capital Execution process (CEP)
• Demonstrated Ability to effectively self-manage and prioritize multiple Tasks
• Demonstrated Ability to lead and work effectively with diverse Teams
• Minimum 5 years of experience in capital project management and implementing projects in active operating/production areas
• Good oral and written communication skills in English
Training / Certifications:
• Construction Safety Rules & Regulations (OSHA 510 or equivalent)
• Project Manager Professional (PMP) Certification is a plus
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
