Company ProfileMiAlgae is at the forefront of biotechnology, using scientific and technological advancements to enhance global food security and reduce the ecological footprint of humanity. Our commitment to sustainability is exemplified in our innovative and zero-waste solutions which recycle co-products from food and drink production to grow microalgae rich in Omega-3s.
We are a forward-thinking, equal-opportunity employer which values diversity and promotes a family-friendly work environment. Open to flexible working options, we encourage candidates from various backgrounds to apply.
OpportunityThe focus of this role will be to provide comprehensive day-to-day support to ensure smooth and efficient operation of a busy office. You will be responsible for ensuring that its upkeep, appearance, and functionality are always at its best. This is a varied and hands-on operational role. You will be expected to engage with external partners, suppliers, customers, and other stakeholders. The position will require you to work flexibly and within a fast-paced environment, requiring good interpersonal and organisation skills, with the ability to prioritize workloads across multiple departments.
- DutiesManage the smooth running of the office.
- Develop and administer office management processes and systems to ensure the efficient and effective running of the office.
- Support the Operations Manager in ensuring that the building regulatory checks (fire and health and safety) are completed to set guidelines.
- Support the Operations Manager to ensure that required documentation for office and building management systems is in place.
- Monitor and maintain databases of office and lab energy efficiency.
- Liaise with contractors to ensure office maintenance/upkeep and associated contracts are updated and fulfilled.
- Manage the purchase & maintenance of office equipment, facilities and services.
- Monitor and organise stock levels of refreshments, stationery, and consumables and replenish as necessary.
- Ensure timely ordering of items requested by staff, using the company's Amazon business account.
- Provide secretarial and administrative assistance as required.
- Assist with identifying and booking travel for colleagues.
- Coordinate office events (such as MiAlgae staff meetings, events, and group meetings).
- Manage the reception area, including greeting visitors, receiving deliveries, and pointing visitors in the direction of their contact.
- Assist with the company’s employee induction processes within its Edinburgh offices, relating to office H&S and building tours.
- Manage the company’s external correspondence in terms of answering telephone calls and manning email inboxes.
- Support MiAlgae communications department with maintaining the company website and social media channels.
About YouAs a young, early-stage company we are looking for driven individuals with a flexible approach to work, who are natural problem solvers and thrive in a dynamic start-up environment. You will have a keen eye for detail and the ability to work independently and proactively as part of a team. You will have a positive, can-do approach and an interest in protecting the environment.
Qualifications and Experience:
- Essential HND in business support or relevant professional qualification.
- Proven experience as an office administrator or assisting within an operations team.
- Highly motivated with the ability to multi-task, prioritise and manage workload within agreed parameters.
- Excellent attention to detail.
- Professional and confident manner with strong communication skills.
- Experienced user of MS Office (Microsoft Word, PowerPoint, Excel) and video tools.
- Professional mindset and attitude to outward-facing communications.
Desirable
- Basic knowledge of building safety requirements and associated regulatory documentation (fire, H&S, etc).
- Familiarity with office/building management procedures and associated requirements.
- Proven experience supporting and developing a productive office environment.
- Experience working within a challenging environment such as an SME.
- Basic experience of business communications.
CultureMiAlgae is a fast-growing, people-oriented organisation that thrives on an inclusive and collaborative team approach. We foster a positive and purpose-driven work environment dedicated to achieving company-wide goals.
- Benefits32 days holiday entitlement.
- Additional annual leave per complete year of service – up to 5 additional days.
- Flexible working opportunities.
- Discretionary performance-based annual bonus programme.
- Excellent training – bespoke to you and your development needs.
- Cycle to work and electric car schemes.
- Holiday purchase scheme.
- Free parking on site.
- Company contribution to gym membership.
- 5% company contribution to pension.
- Enhanced sick leave allowance.
- Recruitment referral scheme
- Social events, and more.