Are you ready for a new beginning?
We need your talent, knowledge and dedication to better our world with biology.
Our purpose points the way
In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless.
We’re here to better our world with biology.
Job Summary:
We are seeking a highly organized and proactive Admin Executive to provide administrative support to our team. The ideal candidate will be an excellent communicator with strong organizational skills, capable of managing multiple tasks efficiently in a fast-paced environment. This role is crucial in ensuring smooth daily operations and supporting team members in achieving their goals.
Key Responsibilities:
- Customer/ External Relations: Manage incoming communications & enquiries from customers, represent Novonesis to host visiting customers and external parties.
- Office Management: Order and maintain office supplies, equipment, and ensure the office environment is well-organized.
- Communication: Act as a point of contact for internal and external communications. Handle phone calls, emails, and other correspondence.
- Travel Arrangements: Book travel accommodations and arrange itineraries for team members as needed as well as external visitors (in case of need).
- Administrative Support: Provide general administrative support, including correspondences, managing shipping postal or carrier packages.
- Document Management: Prepare and format documents, reports, and presentations. Maintain and organize files and records.
Required Skills and Qualifications:
- Excellent organizational and multitasking abilities
- Strong written and verbal English communication skills
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with office equipment (e.g., printers, fax machines)
- Ability to handle sensitive information with confidentiality.
- Problem-solving skills and attention to detail
Education and Experience:
- Proven experience as an administrative or similar roles.
- Bachelor’s degree in a relevant field
Working Conditions:
- Admin Executive typically works in an office environment.
- As part of the hybrid policy, it’s expected to work from the office 3 days per week.
Could our purpose be yours? Then apply today!
At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. We recommend you not to attach a cover letter to your application. Instead, please include a few sentences in your resume/CV about why you are applying. To ensure a fair recruitment process, please refrain from adding a photo in your resume/CV.
Novonesis is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability, or veteran status.
Want to learn more?
Learn more about Novonesis, our purpose, and your career opportunities at novonesis.com
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