We offer consumers a compelling choice in four growing categories: butters and spreads, creams, liquids and cheeses. We hold leadership positions in many of the 100 countries we operate in, with iconic brands including Flora, Becel+ProActiv, Blue Band, Country Crock, I Can’t Believe It’s Not Butter, Rama, and Violife, together with our local brands and Professional business.
Global branded food champion Flora Food Group, offers the next generation of delicious, natural, nutritious food. Our products are more affordable and more sustainable than their dairy equivalents.
Location: Amsterdam, Netherlands
About The Position
As the Executive Assistant you will work closely with the Chief of Operations and Product Officer to accomplish his day-to-day tasks. It is expected you will handle a wide range of high-level administrative tasks including executive communication, handling of corporate documents and arranging some events. This role is a great opportunity for you to learn and evolve. You will receive mentorship, guidance and support and you will be expected to aid in the company's top priorities.
What are the key objectives / projects you will deliver?
Task and Time Management- You will assist the Chief of Operations and Product Officer with daily administrative duties. Record all tasks assigned and committed to in meetings and emails, prioritize tasks to meet deadlines, consistently stay up to date and communicate priorities and urgency effectively. Provide secretarial services in meetings, coordinate the agenda, prepare materials and follow up on assigned action items. Maintain physical and electronic files, arrange logistics for events, visitors, organize conferences, manage expense reports.
Calendar Management – You will manage the Chief of Operations and Product Officer time with confidence and sound judgement, maintain and update schedule amid rapid changes and competing priorities and ensure all meetings / travel plans are set up for success.
Communication – You will serve as the primary point of contact between executives and internal/external clients, including global Flora teams. Act as a liaison, both internally and externally, always maintaining a sense of professionalism and collaboration and ensuring tasks are completed seamlessly.
Prepare, organize, track and route high priority documents, reports and presentations – You will review all materials for Chief of Operations and Product Officer approval (e.g. contracts, agreements, purchase and payment orders) to ensure completeness, use of accurate forms, proper formatting and compliance with all policies, processes and representation authorizations. You
Special projects – You will make things move quickly and pop up regularly at Flora Oversee special projects and perform tasks as assigned.
So, what does it take to be successful in this role?
You have at least 3-6 years of experience in similar position(s) in a fast-paced business environment. You are highly proficient in Microsoft Suite (i.e. advanced features of MS Word, Excel, PowerPoint). Outstanding written and verbal communication skills. You possess good attention to detail and the ability to multitask, with agile experience and you are ready for a fast paced dynamic environment where no day will be the same. It is a pre if you have assisted an Executive member before.
What’s next?
If this position sounds interesting, please hit the apply button now!
We understand your resume might not be up to date and recommend that you apply with what you have or your LinkedIn Profile. Flora Food Group is dedicated to building an inclusive and diverse workplace, we understand that you might not meet all the requirements stated in the description, but we encourage you to apply anyway. You might be the right candidate for this role or other roles.
Flora Food Group is an employer committed to diversity and inclusion in the workplace and equal opportunities for all. We recruit based only on values, qualifications, performance, skills, behaviours, experience, and knowledge. We ensure job advertisements are free from unintentional bias.
No personal characteristics should be a barrier to joining Flora Food Group. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other personal characteristics.
